Companion to Enrolling Players & Assigning Roles. This covers the day-to-day tools for a roster once people are in. They live on a few screens under Admin Tools.
Manage Players
Admin Tools → Manage Players is the working list of the Adventure's players, in three tabs:
- Active — everyone currently playing, searchable by name, nickname or email, 30 to 500 per page.
- Inactive — people you've removed. Their progress is kept and comes back if you press Activate.
- Add Players — the CSV import and the one-at-a-time search (see Enrolling Players).
Every row has two buttons: Journal opens that player's Journal in a new tab, and Records opens their entries in Player Records (below). The header links to Player Records for the whole Adventure. NPCs see this page view-only.
Removing a Player
Press Remove and the button changes to Remove?. Press it again to confirm; nothing happens on the first click. The player moves straight to Inactive. Activate uses the same two-click confirm, and so does Remove on the Players section of Adventure Settings.
Changing Roles
Roles are switched on the Players section of Adventure Settings, where each row has a Player / GM / NPC switch. Making someone a GM asks for a second click, and the GM option only appears when your platform allows more than one Game Master. The owner's row can't be changed, and a GM has to be switched back to Player before they can be removed.
The Players Spreadsheet
Admin Tools → Players shows the whole roster as one sortable table: level, XP, BLOO, GPA (when the Adventure grades), last login, your Player Meta fields, and a column for each milestone and achievement. It lists players only until you press Show GMs & NPCs. Export CSV downloads it, with email addresses included even though they aren't shown on screen.
Player Meta: Your Own Profile Fields
Player Meta is a catalogue of fields you define for this Adventure: department, region, job title, grade, homeroom, whatever your program needs. Nothing is fixed, and another Adventure's fields never appear in yours. Manage it on Admin Tools → Player Meta Manager.
- Add Field — give it a label and a type: Text, Choice list or Number. For a choice list, enter one option per line, or press Fill from existing data to build the list from what's already stored.
- Offer as a Stats segmentation dimension — lets you break engagement down by this field on the Stats page. Choice lists chart best.
- Show on the leaderboard — prints the field beside every player's name, where their whole cohort sees it. It's a separate switch on purpose: grouping people in a staff report isn't the same decision as publishing it. At most two fields are shown.
- Status — Live, or Draft to hide the field from the roster.
A field's key is fixed when you create it, so you can rename its label safely: imports and Stats keep matching it. The first four live fields appear as columns in the manager's player list. Click a player to edit all of their values.
The CSV round-trips. Export All (CSV) downloads every player with every field. Edit it and upload it under Bulk Update via CSV: Preview shows how each column was matched and which player each row belongs to (rows are matched by email), then Commit Import applies it. The same file also works as a player import, which matches columns by a field's key or label.
Player Records
Admin Tools → Player Records is where you manage what players have earned and done in this Adventure, in four tabs:
- Achievements — who holds each one, with Remove from all, plus an Award control to give an achievement to one player.
- Transactions — purchases and spends. A removed transaction can be restored: switch the view to Removed transactions.
- Milestone Submissions — removing one is the full milestone reset for that player, so only administrators can do it. GMs get links to review instead.
- Challenge Attempts.
Every tab filters by player, by what the record is about, by status and by search. Remove one row, a selection, or everything matching the filter; each asks for a second click, and the players affected have their totals recalculated. NPCs see the page read-only. In a cohort it shows only that cohort's own records, never the template's.
In an achievement's own editor, the Players tab is a true toggle: click someone who holds it to take it back, or someone who doesn't to award it.