Everyone in an Adventure holds one role in it, and there are three ways to bring people in: add them yourself, import a CSV, or share the enrollment link. For the day-to-day tools once they're in, see Managing Your Player Roster.
Roles Inside an Adventure
- Player — the default. Plays the Journey, and the Garden if the Adventure has one.
- GM (Game Master) — runs the Adventure: edits its content, manages its players, grades, and sends its emails.
- NPC — a read-only supervisor. An NPC sees everything a GM sees, including Stats, the roster, Player Records, player requests and sent emails, and plays the Adventure like a player, earning and spending like everyone else. An NPC can't change anything: no content edits, no adding or removing people, no email. The one exception is appointing a guild's leader. Use it for someone who needs to watch progress closely without being able to touch it, such as a line manager or a client lead.
- Owner — the account the Adventure belongs to. The owner has full control and can't be removed or switched to another role.
An NPC isn't a character in the story. Characters who speak in your milestones are Speakers; see Speakers & the Dialogue Cast.
Admin and God Are Account-Wide
Admin and God aren't roles inside an Adventure. They're access levels on the account itself, set by a platform admin in User Management, and they apply across the whole platform: an admin can manage every Adventure, Sys Config and user accounts, and only a God can grant or revoke God. See User Management and Access Levels.
Adding Players Yourself
The tools live in two places, and both offer the same thing: the Players section of Adventure Settings (Add Players and Add Single Player), and Admin Tools → Manage Players → Add Players.
One at a time, by search
Type a name, nickname or email into the search box. Several words narrow the results: "ana lopez" finds people matching both words, rather than every Ana and every Lopez. Each result has its own button: Add for someone new to this Adventure, Add back for someone you removed earlier, or a role badge if they're already in. You can keep adding without reloading the page.
Not on the platform yet? Choose Can't find them? Create a new account, enter their email (required) and, optionally, a nickname, name and password, then press Create and add. Leave the password blank and one is generated.
In bulk, from a CSV file
- Choose your file and press Check file.
- Review What will be imported: how each column was matched, shown before anything is written.
- Press Start import and watch the console: rows done, created, enrolled, already in and failed, with an estimate of the time remaining.
- When it finishes, Download report (incl. generated passwords) gives you the outcome for every row.
Columns are matched by header name, so order doesn't matter and every column except Email is optional. It recognises Email, Nickname, First Name, Last Name, Name, Password, Language and Guild, plus every field you've set up in the Player Meta Manager. A blank password is generated, a nickname that's already taken gets a suffix, and the Guild column puts each person into the guild with that name, creating the guild if it doesn't exist yet.
The file is read in your browser and sent a few rows at a time, so a roster of a thousand people or more imports in one pass without timing out. Keep the tab open until it finishes. It's also safe to repeat: someone already enrolled is reported as already in, never duplicated, and when the run ends the importer checks the roster again and retries anyone who didn't land.
Into guilds that already exist
To fill guilds you've already created, use Assign players to a guild on the Guilds tab of Manage Content. Pick a guild, choose a CSV with one column of email addresses, and press Assign from file. Everyone matched moves into that guild, which replaces any guild they were in before. A guild that reaches its capacity turns the rest away, and running the same file twice changes nothing the second time.
Letting People Enroll Themselves
Every Adventure has an Enrollment Link, shown in the General section of Adventure Settings and under the Adventure's name on Manage Adventures. Anyone who opens it while signed in is enrolled on the spot and offered a Start the journey! button (someone who isn't signed in is sent to the login page first). Treat the link like a key: it works whatever the Adventure's Privacy setting says, so share it only with the people you mean to invite.
Two things stop it:
- Templates. A template can't be joined this way. Players join one of its cohorts instead; see Adventure Templates & Scaling Cohorts.
- Max Players per Adventure, in the Features section of Adventure Settings. If you set it, the link refuses newcomers once that many people are enrolled. It's your own limit for this one Adventure, it's checked only by the link, and adding people yourself isn't blocked by it.
Changing Roles and Removing People
Switch roles on the Players section of Adventure Settings: each row has a Player / GM / NPC switch. Making someone a GM asks for a second click to confirm, and the GM option only appears when your platform allows more than one Game Master. The owner's row can't be changed.
Removing someone is a two-click confirm: press Remove, then press it again. It doesn't delete their progress. They move to the Inactive list on Manage Players, and Activate brings them back with everything intact. A GM can't be removed directly; switch them to Player first.