- Open Admin Tools → Email Notifications. The header shows how many eligible recipients the Adventure has.
- Write a Subject and your Message. Personalise the message with
{{name}},{{adventure_name}}and{{site_name}}. - Choose Recipients: All enrolled players, or Selected players. For a selection, search by name or email and click cards to select them; Select all shown and Clear help with large groups. Your selection holds as you page through.
- Press Preview. The email opens in a new tab in the platform's email template, with your own name in place of
{{name}}. There's no test send, so this is your one real look before it goes out. - Press Send and confirm. Keep the tab open while the progress bar runs; it counts how many have been processed, sent and failed.
- If the tab closed or the connection dropped, come back and press Resume Sending under Unfinished Campaigns. If anything failed, press Retry failed.
In Launch Week, two campaigns go out: a kickoff welcome the Sunday before Monday's start, and a Week Two nudge on Wednesday of Week One, sent to a hand-picked set of players who haven't made their Path choice yet.